Engineering Executive Assistant

You have experience in administrative support and want to evolve and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for its Executive Assistant (m/f) to join our Engineering team based in Mirabel (Quebec, Canada).

Your challenges:

• Manage the emails of the Director of Engineering to ensure a rapid response to requests from internal stakeholders as well as external suppliers; propose answers and/or answer autonomously when appropriate
• Ensure the follow-up of actions entrusted to his/her direct team
• Organize his/her schedule by making necessary changes according to daily priorities
• Respond to information requests, plan meetings, prepare necessary documentation, and ensure subsequent follow-up actions
• Maintain the governance calendar of his/her team and ensure that all deadlines related to group governance are met
• Maintain and manage effective budget tracking for his/her team and validate expense reports
• Prepare PR forms and PO requests for the department and subcontractors
• Ensure follow-up with accounts payable for due payments
• Participate in the creation of memos, correct and translate various documents
• Prepare travel itineraries and make necessary reservations
• Maintain contact with various direct reports, as well as with members of senior management of the company in Canada and Europe
• Do expense accounts using appropriate tools (including coordinating expense reimbursement with our service providers)
• Create all IT and access requests for new hires; access, badges, IT equipment, etc.
• Manage and organize onboarding sessions for new hires
• Manage and order office supplies
• Provide administrative support to the management team, notably; meeting organization, catering orders, room reservation, etc.
• Provide administrative and on-site support to external supplier visits
• Organize and supervise Engineering function events
• Coordinate communications destined for the Engineering Community
• Perform any other relevant tasks related to the function.

Your profile:

• You possess a minimum of 5 years of relevant experience directly related to administrative support
• You have solid knowledge of office tools (Google Suite, SAP);
• You have excellent communication skills in French and English (written and spoken)
• You demonstrate an ability to plan, organize, and establish priorities, take initiatives, exercise good judgment, anticipate needs and requirements as well as work under time constraints/pressure
• You show discretion, know how to work in a team, are customer-oriented, appreciate attention to detail, and have the ability to work within a versatile and multicultural team.