Description de l'offre

Are you looking for a dynamic and stimulating environment where your rigor and organizational sense will make a real difference?

We are looking for an experienced Executive Administrative Assistant to support two senior directors within the Operations and Supply Chain team.

Working in a fast-paced environment and in close collaboration with the executive assistant, you will play a key role in daily management, administrative organization, and the coordination of the department's strategic activities.

Location: Montreal (QC)

Work Mode: Hybrid (3 to 4 days per week in the office)

Job Type: Direct placement / Full-time

Salary Scale: $70,000 to $75,000 per year

Required Languages: Perfect bilingualism (French and English)

About the role

Are you looking for a dynamic and stimulating environment where your rigor and organizational sense will make a real difference? We are looking for an experienced Executive Administrative Assistant to support two senior directors within the Operations and Supply Chain team.

Working in a fast-paced environment and in close collaboration with the executive assistant, you will play a key role in daily management, administrative organization, and the coordination of the department's strategic activities.

Your responsibilities and contributions

In this role, you will have to:

• Agenda and meeting management: Manage complex schedules, plan meetings, and prepare all required materials.
• Purchasing and budget support: Prepare the documentation required for purchase orders in Ariba. Participate in the consolidation and preparation of department budgets as well as special projects.
• Expense accounts and reports: Prepare and consolidate expense reports and other financial or administrative documents (correspondence, memos, reports) according to required formats.
• Staff onboarding: Coordinate the arrival of new employees (hiring forms, ordering computer equipment, etc.) and keep organizational charts up to date.
• Communications & Correspondence: Draft and review internal and external correspondence in French and English. Ensure liaison, on behalf of directors, with senior management and external partners.
• Priority management & Logistics: Filter and manage incoming information, answer calls, process mail, and organize business travel.

Profile sought & Requirements

• Education: D.E.C. in administration, office automation, or a combination of training and equivalent experience.
• Experience: Minimum of 10 years of relevant experience in executive administrative support (ideally with management/director positions).
• Industry: Prior experience in a manufacturing or industrial environment is a major asset.
• Bilingualism: Excellent oral and written communication skills in French and English (mandatory).
• Computer tools: Thorough mastery of the MS Office suite (Word, Excel, PowerPoint), Outlook, and experience with an ERP/Purchasing system (knowledge of Ariba an asset).
• Personal skills:
  • Strong team spirit, dynamism, tact, and excellent interpersonal relationships.
  • Excellent judgment, discretion, and high capacity for evaluation and priority management in a high-volume environment.

  Embark on an exciting adventure with AAA Canada, where every application paves the way for new possibilities.

Do not hesitate to send your resume directly to Jessica.Desmarais@aaa-canada.ca

AAA subscribes to the principle of employment equity and encourages women, Indigenous peoples, persons with disabilities, and members of visible minorities to submit their applications.

À PROPOS DE AAA CANADA

AAA Canada is an on-site and off-site manufacturing company that offers specialized subcontracting and technical assistance services related to industrial engineering, production, and maintenance processes in the Aerospace, Ground Transportation, and Defense sectors.