Executive Assistant - 3-Month Contract

What are your contributions to the team?

• Manage the schedule and organize travel for the vice-president and their management team.
• Coordinate daily activities, determine priorities related to incoming information, and schedule meetings.
• Review governance processes and make recommendations to improve efficiency.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate on behalf of the vice-president and their leaders with senior management and various organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and prepare various types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for budget-related activities as well as special projects, social and recognition activities, and actively participate in them.

How to thrive in this role?

• You hold a college diploma in office automation, administration, or a related field.
• You possess a minimum of ten (10) years of relevant experience.
• You have excellent oral and written communication skills in both French and English.
• You have a strong command of the MS Office suite (Word, Excel, PowerPoint) and Outlook.
• You are recognized for your team spirit, dynamism, strong interpersonal skills, good judgment, and organizational abilities.
• You are capable of evaluating and managing business priorities in a dynamic and fast-paced environment.
• You have experience in project management.
• You demonstrate a high sense of confidentiality.
• You enjoy handling multiple ongoing mandates.