Coordinator - Accounting - Temporary

Location: Montreal, QC, Canada (on-site)
Starting salary: $29.32 per hour
Branch: Office of the Executive Vice President and Chief Financial Officer
Category: Unionized Personnel (IAMAW - Clerical Employees)
Employment type: Temporary

Joining Air Canada's team means joining an iconic Canadian company. Are you passionate about reaching new heights, teamwork and the opportunity to make an important contribution? Launch your career by joining our diverse and dynamic team at the forefront of passenger air transport.

Important elements to know:

• Adaptability is essential in a fast-paced environment: Priorities can change quickly, and the ability to manage multiple tasks while staying organized and focused is key to success in this role.
• Attention to detail is essential: High accuracy is required in managing information, documents and daily processes to ensure compliance with quality standards and operational compliance.
• Autonomous work goes hand in hand with close collaboration: While you are expected to work independently and manage your responsibilities with minimal supervision, effective communication with internal and external stakeholders is essential to ensure seamless coordination and positive outcomes.

Main functions:

• Process a large volume of supplier invoices accurately and efficiently using the TRAX system, Ariba and related systems.
• Review and validate invoice details, including amounts, taxes, currencies, supplier information, payment terms, cost allocation and supporting documents.
• Ensure invoices comply with internal controls, Company policies and established processing standards.
• Review and resolve discrepancies in invoices, including price variances, quantity mismatches, duplicate invoices and missing information.
• Research the status of invoices and payments across multiple systems and coordinate corrective actions with internal stakeholders.
• Escalate complex or unresolved billing issues in a timely manner for quick resolution.
• Respond to inquiries from suppliers and internal stakeholders regarding invoices, payments and account status.
• Collaborate with Procurement, Taxation, Treasury, Technical Operations, Supplier Management and Accounts Payable teams to support payment processes and problem resolution.
• Support supplier onboarding activities, including updating banking and payment information.
• Reconcile supplier statements and monitor outstanding balances and overdue transactions.
• Maintain accurate records, documentation and audit-ready files regarding invoice processing activities.
• Process specialized transactions, including authorization invoices, electronic data interchange invoices, self-billing invoices and credit notes, as needed.
• Perform additional related tasks as needed.

Qualifications

• High school diploma required.
• Post-secondary coursework in accounting, bookkeeping, finance or a related field, or equivalent experience, an asset.
• At least two years of office experience.
• Proficiency in financial and procurement systems such as SAP S/4, Ariba and TRAX, an asset.
• Excellent working knowledge of Microsoft Office applications.
• Good interpersonal skills.
• Strong oral and written communication skills.
• Ability to work independently while coordinating with multiple stakeholders.
• Strong attention to detail, and solid analytical and problem-solving skills.
• Strong organizational sense; ability to manage a high volume of work, meet tight deadlines and demonstrate high precision.
• Candidates must be eligible to work in the country concerned at the time any job offer is presented, and obtaining any permit, visa or other authorization that may be required is the sole responsibility of candidates applying for this job.

Benefits

• Financial benefits: Pension Plan, Employee Share Ownership Plan, Profit Sharing Plan.
• Wellness and healthcare: Health care, dental care and life insurance plans for you and your family (as needed).
• Recognition: Shine, Air Canada's recognition program, allows you to highlight exceptional efforts.
• Travel privileges: A generous travel facility program for you and other eligible persons when you have accumulated twenty-eight (28) weeks of service. The program offers the possibility of traveling on a space-available basis, discounts on hotel stays and car rentals, Air Canada Vacations discounts, and much more.

Conditions of employment

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining work permits, visas or other necessary authorizations. Proof of eligibility must be provided before the start date.

Language requirements

Bilingualism (English and French).

Diversity and inclusion

Air Canada is firmly committed to diversity and inclusion and aims to create a healthy, accessible and rewarding work environment that highlights the unique contribution of our employees to the success of our business.

As an equal opportunity employer, we encourage diverse applications so that we can have a workforce that is varied and representative of our customers and the communities where we live and offer our services.

Air Canada thanks all applicants for their interest, but only those selected for an interview will be contacted.