Facilities Manager

As a leader in private aviation in Canada, Execaire Aviation, with over 70 years of experience, is a leader in the field of aviation solutions. Our fusion of tradition and progress ensures that our private aviation solutions continue to set new standards of excellence for private aviation companies. Our success is based on a team of more than 600 dedicated professionals, embodying our values of professionalism and innovation. As a leader in aeronautical solutions and private jet operators, we offer a comprehensive range of services including aircraft management, aircraft maintenance, aircraft charter and aircraft sales, as well as FBO services. At Execaire Aviation, our core values are strong and steadfast. Safety guides all our operations. Excellence is our standard for every task, and innovation is our engine, propelling us toward the future of aviation.

Join us in redefining the values of aviation and unleash your potential in an environment where your aspirations will take flight!

Job Overview

The Facilities Manager is responsible for overseeing the company's portfolio of owned and leased facilities, including preventive and corrective building maintenance, major capital and leasehold improvement projects, contractor coordination, and maintenance budget administration.

The incumbent collaborates with local facility maintenance personnel, operations stakeholders, strategic sourcing, landlords, FBO operators, consultants, and contractors to ensure facilities remain safe, compliant, reliable, and capable of supporting company activities and flight operations.

What You Will Do

• Ensure safety and compliance by ensuring that all facility-related activities comply with company policies as well as applicable health and safety, environmental, security, building code, and regulatory requirements.
• Develop and oversee preventive maintenance programs for company-owned facilities, building systems, equipment, and infrastructure to support safe, reliable, and efficient operations.
• Manage collective maintenance activities by identifying, prioritizing, planning, tracking, and documenting repairs to minimize operational disruptions and protect company assets.
• Monitor the condition of facilities and assets and develop maintenance, renewal, and replacement plans for major building systems, equipment, and infrastructure.
• Coordinate facility maintenance services by providing functional guidance to local maintenance staff and overseeing the service ticket system, work orders, response times, recurring issues, and service performance.
• Lead major capital and leasehold improvement projects in company-owned and third-party leased facilities, from requirements definition and planning to execution, commissioning, deficiency correction, and project closeout.
• Collaborate with leadership, operations stakeholders, and strategic sourcing to define project requirements, statements of work, tender documents, bid evaluation criteria, budgets, schedules, and acceptance criteria.
• Review project proposals and technical submissions, including bids, plans, specifications, and work methods, to ensure technical suitability, constructability, compatibility with operations, and compliance with approved requirements.
• Manage needs related to leased facilities and FBO locations, coordinating work with landlords, FBO operators, airport authorities, internal stakeholders, and contractors to respect approvals, access requirements, operational constraints, and lease obligations.
• Develop and manage the facility maintenance and improvement budget, representing approximately $3M annually, by tracking expenses, commitments, invoices, forecasts, and change requests, and evaluating solutions based on life-cycle cost, risk, operational impact, and value.
• Foster facility planning and continuous improvement by establishing consistent standards, procedures, service expectations, and key performance indicators (KPIs); maintaining asset, project, contractor, and warranty documentation; producing reports on performance, risks, and future capital needs; and providing facilities management expertise to support operational excellence, sustainability, business continuity, and employee and customer experience.

What You Will Bring

• Post-secondary diploma or university degree in facilities management, engineering technology, construction management, building systems, project management or a related discipline. An equivalent combination of education and experience will be considered.
• Seven years of progressive experience in multi-site facility maintenance, building systems, contractor management, and execution of capital or leasehold improvement projects.
• Experience in preventive maintenance, corrective work management and work order or service ticket systems, statements of requirements (SOR) development, technical bid analysis, building code application, audits, and contractor safety.
• Solid knowledge of building systems and best maintenance practices.
• Experience in budget management and sound financial management of a large facility portfolio.
• Strong skills in project management, organization, communication, stakeholder management, leadership, and problem-solving.
• French-English bilingualism.
• Mastery of Microsoft 365 applications and working knowledge of software and tools for project management, facilities management, and other relevant business tools.
• Experience in environments related to aviation, airports, FBOs, hangars, the industrial sector, or facilities where operational activities are critical.

What We Will Do for You

At Execaire Aviation, your career path matters.

Our career culture is driven by innovation, teamwork, and a commitment to excellence. We foster growth by offering a variety of learning opportunities tailored to different roles within our organization. Whether through hands-on experience, mentoring, or role-specific training, our goal is to help you build confidence and develop your skills where it matters. Not all paths look alike; we are committed to creating an environment where curiosity is encouraged and development is possible.

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